Nomination for election of Vice President for Session 2020/2021

The Council at its meeting held on 16 January 2020 adopted the nomination procedures for election of Vice President (VP) for Session 2020/2021 on the day of the 45^th Annual General Meeting (AGM) to be held on Tuesday, 23 June 2020.

There will be one vacant post of VP and the nomination period is now open.  In accordance with paragraph 2.1 of the Procedures and Schedule for VP Nomination, each nomination must be proposed by a current Council Member and supported by four current Council Members, where each Council Member could propose or support one nomination only for each vacancy.  The requirements of VP as stipulated in Article 16 Clause (b) of the Constitution are extracted below:

“The Vice Presidents shall be nominated by the Council from among the Fellows who have been Council Members for at least two years for election by Corporate Members on the day of the Annual General Meeting. …”

Each nomination shall be delivered to the Chief Executive and Secretary by completing the Nomination Form for election of VP for Session 2020/2021. Candidate shall also submit the following supplementary information on a single sided A4 paper for circulation to Council Members for consideration:

• personal information
• present position or occupation and brief work history
• membership and offices (present and/or former) held in the Institution
• a brief supporting statement

All Candidates are invited to prepare the following information for nomination for election of VP after they have submitted their Nomination Forms. Candidates shall be informed of the details individually.

Introductory information sheet for distribution at the Council meeting (Special)

In accordance with paragraph 2.5.2 of the Procedures and Schedule for VP Nomination, all Candidates shall be invited to a Council meeting (Special) to present what they intend to accomplish for the Institution.  For the purpose of this meeting, Candidates are allowed to distribute an introductory information sheet at the Council meeting (Special).  It would be the Candidates’ responsibility to ensure enough copies are available for such distribution. The introductory information sheet shall be in a single sided A4 paper.  Candidates must ensure the correctness and accuracy of the contents.

Notice to Corporate Members of Candidates nominated by the Council close to the time of the AGM of the Institution

The Institution shall circulate a list of Candidates standing for election to all Corporate Members close to the time of the AGM of the Institution.  Candidates for the election of VP may make use of this circulation by providing further election material.   For details, rules and deadline, please contact the Chief Executive and Secretary. 

Election Material for direct mailing/Institution’s e-Newsletter to Corporate Members

Candidates nominated for election of VP can send their own election material at their own costs to all Corporate Members who are eligible for voting on the day of the AGM by way of direct mailing and/or through the Institution’s e-Newsletter arrangement.  For details, rules and deadline, please contact the Chief Executive and Secretary.  

The original signed copy of the Nomination Form together with the supplementary information of the Candidate must be delivered to the Chief Executive and Secretary on or before Friday, 13 March 2020 at 5:30pm at : 

The Hong Kong Institution of Engineers
9/F Island Beverley
No 1 Great George Street
Causeway Bay 
Hong Kong

With the implementation of the Competence-based Professional Assessment (PA) on 1 April 2019, applicants who would like to take the PA under the current assessment system have to submit their applications for the HKIE Membership by post on or before the postmark deadline on 31 March 2019. Applications submitted on or after 1 April 2019 will be processed under the competence-based system.

In Part 3 Procedure of Section 4 Professional Assessment in the booklet M3 Route to Membership reads that:

“3.1 Candidates should submit the Institution application form for Election or Transfer to the Class of Member (Form 1/M) with supporting signatures. Requisite periods of training and experience should be completed by the date of submission of the form unless specifically stated otherwise.

3.2 Together with the application form, candidates should submit reports, drawings and documents as detailed below……

3.3 The Institution may at any time refer the submission back to the candidates.”

The Qualification and Membership Board resolved that for the Membership applications submitted on or before 31 March 2019 which are found not in order, the following arrangements will apply in handling these applications:

(a) Applications will be rejected if the requisite periods of training and experience of the applicants have not been completed by the date of submission of the form, or the required submissions/signatures are not provided. Applicants are required to submit a new application.

(b) For the applications which are basically in order but require supplementary information, applicants will be given two weeks from the date of notification to submit the supplementary information. Applications will be rejected if the applicants are not able to provide the required supplementary information by the stated deadline. In that case, applicants are required to submit a new application.

If new applications are required to be submitted in the above two scenarios and made on or after 1 April 2019, the applicants have to submit the new Membership application form (Form 1/MD) for the competence-based system, and they will be arranged to take the Competence-based PA if the applications are in order.

The relevant documents for the competence-based system are available on the HKIE website at https://hkie.org.hk/en/membership/download_mem2.